Then write your first name, initials, and last name on h. This means that you have to fill in your previously reported social security number and the name you used initially on f and g respectively. Then check the box on e and complete box f and g if it is incorrect on the form you have filled previously. This should be followed by the employer's federal employer identification number, the tax year/ form corrected, and the employer's correct social security number. Do not file a Form 941-X with a Form 941.Step 2: Write your employer's name, address, and the zip code on column a. File a separate Form 941-X for each Form 941 you are correcting.When you discover an error on a previously filed Form 941, you must:.Used on the Form 941-x, Supporting Statement to Correction Information, when applicable. Make sure you use the Employer Identification Number (EIN) issued by IRS on all Forms W-2c/W-3c. If you reported your EIN incorrectly, please file a W-3c to correct it. If any item shows a dollar amount change and one of the amounts is zero, If you believe the 250 threshold requirements will create a hardship, refer to Form 8508, Request for Waiver From Filing Information Returns Electronically, To Publication 1223, General Rules and Specifications for Substitute Forms W-2c and W-3c at. Social Security's Specifications for Filing Forms W-2 Electronically (EFW2) at.
If you expect to file 250 or more W-2cs during a calendar year, you are required to file themĮlectronically with SSA.
If you use your own software to prepare and submit paper Forms W-2c,įollow the instructions in Social Security's To correct a Form W-2 you have already submitted, file a Form W-2c with a separate Form W-3c for each year needing correction.įile a Form W-3c whenever you file a Form W-2c, even if you are only filing a Form W-2c to correct an employee's name or Social Security number (SSN).įollow the General Instructions for Forms W-2c/W-3c. Also, provide a Form W-2c to the employee as soon as possible. File Forms W-2c (Corrected Wage and Tax Statement) and W-3c (Transmittal of Corrected Wage and Tax Statement) as soon as possible after you discover an error.
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